Grade Change, Drop, Withdraw, Incomplete and Refund Policy

All forms must be submitted in person at the Community Scholar office in Zehmer Hall.  Office hours are Monday-Friday, 8 a.m.-5 p.m.  If you have additional questions, please email communityscholar@virginia.edu or call (434) 982-4789.  

Request To Change Grade Option Form
Last Day to Change Grade Option: Friday, September19 2008.  
(Signature of instructor required)

Request To Drop Form
Last Day to Drop: Wednesday, October 1, 2008.

(Signature of instructor required)

Request To Withdraw Form
Last Day to Withdraw:Up to 3 class sessions prior to the last class meeting (Signature of instructor required). The table on the Request to Withdraw Form should help in your calculations. Withdrawal from course(s) is incomplete until your form is reviewed and approved by the School of Continuing and Professional Studies.

Community Scholar Incomplete Form
The notation IN on a student’s academic record indicates that the grade for the course shall be withheld until the student completes all course requirements or examinations. A student may not request an IN grade in an attempt to raise that grade. Prior to the end of the semester, students must initiate the request for an extension of time by completing the Community Scholar Incomplete Form (link below), obtaining the signatures of the course instructor and the Director of Academic Programs in the Community Scholar Office and submitting the form to the School of Continuing and Professional Studies Community Scholar Office. A grade becomes an “F” ten days after the end of the examination period if the IN form is not submitted. After the form is submitted, the student must complete the course requirements as approved by the instructor. A grade of IN will convert to F if the coursework is not completed within four weeks after the end of the examination period. (Note: The Schools of Architecture, Engineering and Nursing have different completion times for the incomplete. Please review each School’s policy regarding incompletes to ensure that you meet specific School requirements. You must still complete the Community scholar Incomplete Form for courses taken in these Schools.)  

Part-Time Degree Student Incomplete Form
U.Va. part-time degree seeking students must comply with their School’s specific policies regarding course incompletes. The approval of the instructor and Associate Dean are required. Information may be found by School in the Undergraduate or Graduate Record.

Refund Schedule 
The following tuition and fees refund policy applies to all registered students dropping a course or courses through the Community Scholar Program:     

Before the first day of classes: Full tuition refund; no fees will be returned.

By 4:00 pm on the Friday of the first full week of semester classes: 80% tuition refund; no fees will be returned.

By 4:00 pm on the Friday of the second full week of the semester: 70% refund; no fees will be returned.

By 4:00 pm on the Friday of the third full week of the semester: 60% refund; no fees will be returned.

No tuition refunds are available after the third week of the semester.