U.Va. employee?

University Human Resources recently announced a new Education Benefits Program that goes into effect July 1, 2008.  A core component of the program is tuition benefits, designed to provide Employees and their Schools and Departments with centrally-provided financial support for employee education, vocational and professional development opportunities, in accordance with State policy.  Full and part-time Academic Division employees, including classified and university staff and faculty, with one year of benefits-eligible service, can request up to $2000 per calendar year in tuition benefits for eligible courses.  

Employees choosing to enroll as a part-time non-degree seeking student in the regular On Grounds credit courses of the University of Virginia* will do so through the Community Scholar Program.  Please follow the Six Easy Steps to Enroll in a Course Using your U.Va. Tuition Benefits below.  See sidebar on left for further details on semester tuition and calendar, administrative policies, and grade and enrollment changes.  It is recommended that you receive permission from the instructor to take the course before requesting for your Educational Benefits through UHR.  

For more information on the Education Benefits Program, please visit the UHR Benefits website.  

Please note:

• On a transitional basis, Tuition Waiver will continue to be available only to employees already enrolled in a degree-granting program as of the fall semester, 2008.  Tuition Waiver will be gradually phased out and benefits will then be available through either the Centrally or Departmentally-Funded Education Benefits programs.
  Eligible employees may use the Education Benefits Program concurrently with the UVA Tuition Waiver Program.  For complete information on the Tuition Waiver Program requirements, visit the UHR Benefits website.
• Schools and Departments may provide additional, departmentally-funded financial support for employee education, vocational and professional development, in accordance with State policy, by providing a PTAO and appropriate signature on the Education Benefits Enrollment Form. 
• Course and Credit Limits:  Community Scholars may take up to two classes each semester.  University employees must not exceed 7 undergraduate credits or 6 graduate credits. 
   

*Community Scholars cannot enroll in School of Law or Medicine courses.  The Curry School of Education does offer courses to employees/community members.  Registration is handled directly by the Curry School.  For information, contact the Curry School’s Office of Admissions, 434-924-3334, 104 Ruffner Hall.

 

Six Easy Steps to Enroll in a Course using your U.Va. Education Benefits

1) Pick a Course
The U.Va. Undergraduate and Graduate Records provide comprehensive online listings of all courses offered at the University of Virginia.  Course descriptions can also be found on the websites of the various academic Schools and departments.  
 

2) Search the current Course Offering Directory
Once you know what course you want to take, the searchable Course Offering Directory lists the available courses for a specific term, along with their times, dates, locations, and schedule number(s).  It also includes a link to the instructor’s contact information, which can be used to request permission to enroll in the course.   

3) Download the Registration and Permission to Enroll Form.   

4) Contact the instructor(s) to request permission to enroll and obtain signature(s)
An original faculty signature is required on your registration form.  Faxed signatures are not acceptable.  Additional signatures may be necessary (see second page of Registration and Permission to Enroll Form.) 

5) Request permission from UHR using the Education Benefits Enrollment Form.  If approved, UHR will add the appropriate Education Benefits to your next paycheck. 

6) Register in person at the Community Scholar office
Once you’ve obtained the appropriate signature(s) and have received funds from UHR in your paycheck for the Education Benefits, please visit the Community Scholar office at the School of Continuing and Professional Studies in Zehmer Hall, 104 Midmont Lane (off of Alderman Road by St. Thomas Aquinas Church) to register.  Registration must be completed during the specified Community Scholar registration dates.  Payment must be made at the time of registration in the form of check made payable to the University of Virginia or credit card (Visa, MasterCard, American Express, or Discover.)